[Hacker-event-theory] turning feedback from ohm into learning points
rejo at zenger.nl
Wed Apr 2 23:05:17 CEST 2014
So, I thought of attempting to turn the feedback of OHM into lessons
learned. More difficult than expected, as, for a lot things, I don't
recall the situation at for example the CCC Camp two years ago.
Some things are very clear:
- during buildup and teardown
- power should be available during buildup as soon as possible and
during teardown as possible
- toilets (and possibly showers?) should be available during buildup
as soon as possible during teardown as possible
- water should be available during buidup as soon as possible during
teardown as possible
- portacabin should be available during buidup as soon as possible
during teardown as possible
- volunteer desk should be (in) the center of the camp
- internet should be available during buildup in the vicinity of NOC
only and to NOC-staff only elsewhere
- event may end on friday, so there are two more days for volunteers
without volunteers taking additional days off (initial loss of
participants shouldn't be a problem, there are more than enough
- teams should be mixed of NL and DE volunteers, site takes
- sanitary requirements
- sinks to do the dishes should be available (there were some, for
sure, but possibly not enough?)
- expences made during the event should be registered in a system
right away (preferably, there is a system that allows the volunteer
to enter the details in the system themselves and have the
volunteer attach a scan of the invoice immediatelly)
More general, this should also get some attention:
- Internal communication (as in, between the teams, etc) and
- Policy on sponsor deals. Suggestions for the criteria for accepting
deals, no-go's, how to setup a deal (e.g. do you need to put
something on paper), etc.
At Bits of Freedom we have a policy that may be useful. We do accept
sponsoring in natura if it's something we really need (e.g. hardware
for a server, etc). Nothing is done in return, allthough the donation
may be mentioned in the yearly report. Of course, we accept monetary
donations from companies, but only if i) the donation is small enough
(it shouldn't be a considerable amount of the budget), ii) it's not
from companies that may lead to a lot of discussions (we have turned
down offerings of companies like Fox-IT and Google in the past) and
iii) the donations may not be earmarked. For all monetary donations
we require an agreement to be signed in advance, making sure we
maintain our independency. Donations from companies are mentioned in
the yearly report (only if large enough with logo). Supporting
companies are mentioned on our website, but not prominently.
We may also have a look at the CCC for this?
- Characteristics and quality of the field. For example, it should be
compact, but not dense, it should have attractive and distinct
landmarks like trees, hangars, etc. Think of additional spaces
needed, like parking lots and possibly other designated areas.
- Food. Mostly guidelines only, although availability of vegetarian
food can be a requirement (including diversity) and something on the
food for volunteers.
- Policy on cars of visitors: cars on terrain, location of parking lot.
- Transportation between storage at hackerspaces and field should be
better, I can't tell what is needed.
- Communication of programm changes. Not sure how to solve this. Low
tech would be some kind of announcement boards on a number of fixed
locations (near the entrance of each tent, at the infodesk, at the
food court, etc). This is something the IFFR has solved this. More
high tech solutions are possible as well.
- Four messages of feedback were mentioning the OHM-coins. Ditch them.
Don't know about the alternative - apart from regular money.
E rejo at zenger.nl P +31(0)639642738 W https://rejo.zenger.nl T @rejozenger
PGP 1FBF 7B37 6537 68B1 2532 A4CB 0994 0946 21DB EFD4
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