[foodhackingbase] edgeryders suggestions for 31c3 comment please

Fri Dec 5 03:43:26 CET 2014

Hi Nadia and all,
I hope it is OK that I've copied nadias post which she mentioned on Food 
Hacking Base (fhb) Facebook page, she represents the Edgeryders group. 
I've added comments as ### into the text.

Nadia's post:
1. Cutting/ serving surface, knives, potato peelers, buckets or paper 
bags, and pieces of board/wood to serve ingredients on

### we have most of this from previous fhb events, can get the pieces 
which we are missing in second hand shops before the event. I'll pick up 
our stuff around 16th of December so I'll update the info what we have - 
partly forgot by myeslf

2. 10-12m table with white cover:  Main space devoting to creating, 
curiosity, creativity, playing, and mingling to encourage conversation 
around specific aspects of well-being.

### How big tables we make depends on the materials which we get and our 
floor space (and crowdsourcing campaign sucess). Last year we had three 
tables around 3 m long I think 80 cm wide and 1 m high - workshop 
tables, thick wood (present from 31c3 orga :-)), we gave them away after 
the event ... One was dedicated to the "experimental kitchen", two 
workshop area. We had several usual desk folding tables provided for 
free from the orga for presenting our creations and to sit around (plus 
chairs, same source). We should get bit bigger this year but first we 
need to know how much space we are going to have, so lest keep this in 
mind and wait a bit for the data from the orga. Everyone please keep in 
mind we need many shelfs, we had really big problem last year to keep 
things organized there it was hell to find anything - did not have 
proper shelving system.

3. Projector & speakers:  Displaying what "session" it currently is. 
Close-up shots of ingredients, and mixed with visuals related to the 
different aspects of well-being and questions.

### Projector would be LOVELY! We do not have one to use for the event, 
neither the speakers. Please be careful about music or audio in general 
at CCC congresses, it is tricky, assemblies are discouraged to have them 
because they are very close to each other and it would make quite some 
"echo around". Camps are different story, like I hope you will see this 
summer on CCC camp in August. Still speakers would be nice anyway .

**these are optional and depend on if people are willing to help make 
them happen + resources.

### I'll ask around some hackerspaces if they can share them with us for 
the event.

4. *Documentation: A camera on the ceiling takes top view time-lapse 
shots of the table during the whole session.

### Sounds great but we need to check this with others because many 
hackers are very careful about being cought on media in any manner. I 
know Webmind who is with us is not happy with that from the top of my 
head and I'm sure some people who would like to pop in for workshop etc. 
If we agree to do this - at least for parts of the event for example, we 
need to make clear posters/signes saying so. This is really touchy for 
some people and there are whole areas in the congress where "you do not 
take pictures" by default.

5. *Custom made notebooks: For writing reflections and recipes. We 
collect them before people leave.

### Very good idea, could you elaborate? Design, material cost etc. 
Online notebook would be good, had it last year here

https://events.ccc.de/congress/2013/wiki/AssemblyInfo:Food_Hacking_Base/notes_on_the_event

but nothing in because we had major issue to edit 31c3 wiki - maybe we 
should make it on our fhb wiki

6. *Customised aprons: Well it would be cool, wouldn't it? And it's 
something we all use after so no waste.

### This is great idea, want to have it every year and we never make it. 
Usual aprins with logos of our groups would be amazing, I believe people 
who are in vinyl cutting or how they call it could help on this. Anyone 
in the group? There will be vinyl cutter machines around the congress 
I'm sure if we do not make this in advance so we need just to put asside 
cash for aprins. Anyone knows how much they are? Cheap but decent 
material versus good organic fair trade cotton?

7.  * Light & Sound: Ideally we would have different light and sound 
during each session- this is nice, not absolutely necessary...
C. Supplies needed (and where to get them/cost) | How to cover the costs

### Lights need to be "sharp enough" so we can work properly with sharp 
objects etc. :-) Sound as mentioned lets be carefull about that ... What 
the others think? I'll be too busy to help with this I'm afraid ...

1. Ingredients for food: 100 ingredients to be proposed by #31C3 
participants? Secured from food waste reuse collectives?

### Ingredients list has to be updated and well uploaded on the first 
place. Not sure about 100 but yes we will need quite selection and as in 
the last years we move from quantity towards quality, so organic, fair 
trade if budget allows. Waste reuse would be nice but I do not have any 
contacts in Hamburg on organziations in this field, maybe Alexander 
knows someone? We need to be careful about expiration dates etc. I'll 
take care about the draft of the ingredient list over the weekend and 
open it to comments and editing.

2. 10-12m stretch of table & 30m of white cloth to cover them

### For the working tables I would recommend washable surfaces, no cover 
as before we can get some wight playwood surface, or wood, depends on 
cost and resources. For the tables provided by orga we definetely need 
to cover them well. I beleive Marcel is on the top of the PE material 
which we want to use for flooring. Would it be food safe for tables too?

3. Knives, potato peelers & cutting surface (ideally long stretch of 
wood on a table/stand)

### We have that, done.

4. Projector and white surface to project on

### both missing would love that, lets ask around OK?

5. Talk to me bubbles & Recipe sheets to fill in

### ohh yes recipes, should be filled up as much as possible before the 
event, during it's crazy (and internet etc. may not work as one 
predicts, not enough terminal to work on you name it ...).

6. Garbage bags and paper napkins

### Will get that if we don't have it already.

***

7. *Aprons if we can get bulk for cheap.

### Would be lovely, do you have any lead? Anyone to take this on? It is 
important thing.

8. *Camera & way to mount it on top of table

### As said before nice idea but lest be careful and discuss that first 
I will try to bring usual small camera with me, I hope someone will get 
niceer one.

Budget: <1500 Euros

List of ingredients: budget must be < 500 Euros for 4 "meals"

### Will be started/transfered and added within next few daysby me 
(Algoldor) and opened to editing. Lets not talk about "meals" rather 
about tasting, epxerimental food hacking etc. Sharing food within the 
group was fine in the past. We will see abou the budgeting based on the 
crowdsourcing campaign. Things may change a lot depending if we for 
example can get some hands on spare material after the 31c3 orga 
finishes their build up - hundreds of euro safed if that happens.

List of other materials and supplies: budget must be < 300 Euros

### List of equipment etc.is here

https://events.ccc.de/congress/2014/wiki/AssemblyInfo:Food_Hacking_Base/Gear,_Tools_and_Ingredients

### has to be updated

Cookbook design and layout: 300 Eur.

### Bit worried about our quality time during the event to accomplish 
that ...

Fundraising

1. Through crowdfunding: FHB already has crowdfunding campaign on 
IndieGogo, maybe we could support them and if more money than needed by 
them comes in it can cover some of our costs?

### Sounds good, we need to think if we use just one budget and take 
whatever we need for whatever activitiese - was done like that before, 
worked quite fine. Or if we somehow donate together or bring funds and 
after that split - would be bit harder to organize ... If someone needed 
extra cash to cover travel costs or ticket (like sometimes me for 
example), they were encouraged to organize some event where people could 
come and support for that means directly. I think it worked for example 
quite well for Brabo at OHM2013.

2. Donation box on location

### So far we had several for fhb, we need to think about sharing the 
costs and splitting the rewards :-) In the past we kept money left from 
previous events for the next ones (have over 350 eu on my PayPal which 
is frozen for nearly a year - will bring it in cash I hope before the 
event by myself). Before, during and at the end event we make a list of 
expenses which we want to claim as "participants" like costs of 
ingredients brought and if everything goes well we would cover them - 
generally the case so far. After doing so we were left with 500-1000 eu 
at the end clean in the Food Hacking Base budget, depedning on the 
event. We do not make too much money on the events, I hope we do better 
so we can support our project during the year more. However it was 
mostly about promotion of what we do and getting people involved so far.

3. Sales of Aprons at markup.

### Sounds good to me, there are commercial vendors on the event and you 
should have licence I think but "suggested donation" for an aprin should 
be fine.

### Well I hope that I helped, please others comment and suggest! If I 
forgot something please let me know.

### Sincerely,

### FAA

-- 
Frantisek Algoldor Apfelbeck

biotechnologist&kvasir and hacker

http://www.frantisekapfelbeck.org

"There is no way to peace, peace is the way." Mohandas Karamchand Gandhi

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