[hackerspaces] How to optimize the space

Tue Jul 18 23:17:58 CEST 2017

Hi!

A few things that helped us:

# Standardized labeled boxes
All member and big project boxes are IKEA - Expedit/Kallax sized.
  * member boxes are black
  * shared boxes are white
  * snack boxes are red
All tools and supply part boxes are IKEA Samla boxes.
Screws and electronic parts are in stackable sorting systems

# Build your own shelfs
... just to use the space as well as possible

# get foldable tables
We have foldable tables and benches for tuesday meetings and soldering
workshops, so we can use our metal working workshop space for more people.

Pics:
https://twitter.com/ItSyndikat/status/883704877695762436
https://twitter.com/ItSyndikat/status/854736035263250433

We are not one of the cleanest spaces, but we manage to store a lot of
donations, parts and equipment in a way that it gets found when needed

Cheers, Romedius

On 2017-07-17 20:00, Arclight wrote:
> The previous suggestions are good:
> 
> -Use Vertical space. Purchase shelving that fills the vertical height,
> and order spare shelves to increase the total linear storage amount in
> the same space.  I outfitted a 40' container and found that using
> 5-shelf units that were taller than the other model bought us a free
> 35% more storage space.
> -Put things on wheels. Buy quality casters rated for at least 2X the
> expected weight.  Get them used on eBay or swapmeets/industrial
> salvage companies.
> -Combine the two - make your stacking shelves or drawers rollable.
> -Do not let the space get filled with "sacred cows." Everything has an
> expiration date. Even expensive things that are "still good."  Set up
> a "purgatory" system where things get clearly and publicly scheduled
> for giveaway or the dumpster if not taken home by the next
> meeting/etc.
> 
> Also:
> -Get folding tables and chairs. Make sure the chairs nest. Come up
> with a way to store them that doesn't take up valuable space (i.e.
> vertical stacking/roll-away, loft, etc).
> -Keep workbenches clean. Fight the urge to populate horizontal
> surfaces with non-moving toolboxes, heavy tools, etc.  Put those on
> stacking, rolling storage and keep the decks clear.
> -If you use bolted-down tools like presses, ring benders, etc. then
> you should install threaded inserts in the tables and only bolt them
> down if in active use.
> 
> 
> Arclight
> 
> On Mon, Jul 17, 2017 at 1:53 AM, Clement Quinson <clem at electrolab.fr> wrote:
>> We have implemented a physical I/O buffer: a shelf, where things that were
>> left on a table go, and every now and then, we flush it to recycling. It
>> also is a free for all area.
>> Also, nothing gets into the space without an explicit "why do we need that"
>> statement. Or, if it's for potential parts, into the I/O buffer it is!
>> Solved our CRT monitor overflow problem :)
>>
>> On Sun, Jul 16, 2017 at 5:00 AM, Bob Bownes <bownes at gmail.com> wrote:
>>>
>>> Putting everything possible on wheels helps quite a bit as well. Being
>>> able to roll the tool you need into the workspace and back out lets you make
>>> the most of the space.
>>>
>>> On Jul 15, 2017, at 21:22, dosman <dosman at packetsniffers.org> wrote:
>>>
>>> Yes. I go out of my way to help people preserve their projects, but I’ve
>>> stopped having any sorrow what-so-ever for people who are surprised their
>>> project computer was cannibalized when they left it on the main hacking
>>> table on a public night with nothing to indicate who it belongs to.
>>>
>>> Also, our purgatory shelf has been a hit. The only problem is when stuff
>>> doesn’t get “flushed” in a timely manner and it starts to over-flow, but
>>> that’s easy enough to solve.
>>>
>>>
>>> On Jul 15, 2017, at 4:44 PM, Matt Joyce <matt at nycresistor.com> wrote:
>>>
>>> We've tried 28 days later.   8 days later... In the end...  You need to
>>> accept that if you left something out and it got chucked it's your fault not
>>> the person who chucked it
>>>
>>> On Jul 15, 2017 3:45 PM, "William Saturno" <wsaturno at gmail.com> wrote:
>>>>
>>>> And really try to have a CRITICAL EYE. I now critique on "Is it
>>>> essential?" Or "Is it going to be utilized in a realistic time frame" parts
>>>> for a someday project is a sure bet that there's not enough interest to use
>>>> it I try to keep the space dynamic as possible.  The interest of the members
>>>> 5 years ago isn't always the interest of the members today so move out of
>>>> that pottery wheel that hasn't been used in 2 years.
>>>>
>>>> I'm also trying to figure out a way to use a "parking lot system" for
>>>> things that don't get Everyday Use. ( welding equipment, metal casting
>>>> equipment, wood bowl turning equipment) They go on to individual wheeled
>>>> carts and get parked tightly together. It's still not working yet but it's
>>>> an Idea in progress
>>>>
>>>> Bill Saturno
>>>> CT Hackerspace
>>>>
>>>> On Jul 15, 2017 2:56 PM, "dosman" <dosman at packetsniffers.org> wrote:
>>>>>
>>>>> Yes, UP. Get rid of the stuff that’s not really being used. Those member
>>>>> projects that haven’t been touched in a year - apply some pressure, announce
>>>>> a big cleanup day. That robotic salsa bar that sounded like a great idea
>>>>> last year but hasn’t been used for 8 months? Time to go.
>>>>>
>>>>> If your membership is growing or at least sustaining, it might also be
>>>>> time to move.
>>>>>
>>>>>
>>>>> On Jul 15, 2017, at 2:29 PM, William Saturno <wsaturno at gmail.com> wrote:
>>>>>
>>>>> UP is your friend. Like NYC property, up in the way way to go to grow
>>>>> space with a small footprint
>>>>>
>>>>> On Jul 15, 2017 2:13 PM, "Big Smile" <big.smile at openmailbox.org> wrote:
>>>>>>
>>>>>> Hello Worlds!
>>>>>>
>>>>>> At our hackerspace, we lack space. We have got a little place in the
>>>>>> basement.
>>>>>>
>>>>>> Do you have some tips to optimize (or just organize) the space or some
>>>>>> articles about it
>>>>>> to share?
>>>>>>
>>>>>> Cheers
>>>>>> _______________________________________________
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>>>>>
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>>>>>
>>>>>
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