[hackerspaces] Hackerspace admin software recommendations?

[dosman]

	Starting out with nothing, something like Seltzer is a good option I'm sure. Of course that wasn't available when we started building components for our administrative stuffs. If you are bolting components together then you might consider some of these options.

Our RFID system uses the 23b.org Open-Access-Control RFID Arduino shield. We have a web-interface for it which was written in-house and manages access control and logging. 
http://bloominglabs.org/index.php/RFID_System_Software

We use Simple Invoices for automatic dues invoicing. SI is web based, can email out a monthly dues reminder, accepts paypal automatically, and can be configured to let people check their own dues balances. I have not posted this yet but I have a shell script for auto-generating nag emails based on the data in SI for members who are behind on dues. Simple Invoices needs some work though, I've written up how we configured it here:
http://bloominglabs.org/index.php/Simple_Invoices

We have an asset management system based on some guys one-off PHP inventory system. We extended it to support printing QR code asset tags (both single and batches) along with a number of other tweaks:
http://bloominglabs.org/index.php/Asset_Manager

We also use Sugar CRM for contact management. I am hoping to extend this to maintain our active membership database (by keeping it populated, not by coding). All that is required is to figure out how to add and remove members programmatically (with wget/curl).

Last but not least, we have a couple other scripts and web interfaces for wrappering some of this when activating new memberships. Not exactly a good single point of management, but these systems have lowered our overhead significantly. 

Thanks,
-dosman


On Jul 23, 2014, at 10:27 AM, Shirley Hicks wrote:

> Good morning all,
> 
> I strongly suspect this question has been asked before (including by me!), but I'm not finding it easily.
> 
> Our 15-month old hacker group is preparing to step away from the spreadsheets with which we are managing our space and start setting up (in phases) a space information system.
> We will have a team of eight working on this project, with information system experience ranging from seasoned system warrior to recently graduated IS newbie.
> Project information page can be seen at: http://wiki.redmountainmakers.org/wiki/RMM_Information_System
> 
> We'd like to minimize the work required (who doesn't!) and are looking for any available package recommendations for the following functions:
> 
> 	Phase 1
> 	Membership management - yes, we are evaluating i3 Detroit's Seltzer CRM.
> 	Equipment inventory.
> 	Technical library inventory & (possibly) sign-in/sign-out.
> 
> 	Phase 2
> 	Space access control by pass card.
> 	Space booking control (just see who's using what room for classes and meetings when).
> 
> 	Phase 3
> 	Equipment access control by pass card.
> 	Class and materials sign-up/purchase.
> 
> This is within the US context, and within US legal governance with regards to information privacy and electronic purchases/transactions.
> Thanks in advance for any recommendations and comments regarding your experiences with different packages. :)
> 
> Shirley Hicks
> Board member-at-large
> Red Mountain Makers
> Birmingham, AL 35212
> 
> Email: redmtnadm at redmountainmakers.org
> www.redmountainmakers.org
> -----------------------------------------------------------
> Home email: shirley at velochicdesign.com
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