[hackerspaces] Member management/billing software?

Elger Jonker elger.jonker at gmail.com
Fri Feb 10 21:47:17 CET 2012

The amount of work can be reduced by invoicing/checking membership
status per 1 or 3 months. A simple checklist should suffice for
cross-referencing. (dimensions are: person, period, isMember) How many
people are you talking about anyway? Things get interesting from about
30 participants.

We made a checklist per person per month.The color of the cell tells
if there should be paid.

         feb   mar   apr
nick1  Y      Y
nick2  Y
nick3  Y      Y

On Fri, Feb 10, 2012 at 9:39 PM, Lokkju Brennr <lokkju at gmail.com> wrote:
> At least for me, I *don't* want to mix my accounting and membership
> management.  The proper way, imho, to handle this is that your
> membership management system exports reports that your accounting
> system can import.
> payment processing is extremely important to me, in order to remove
> the hassle of manually tracking and entering payments into the system.
> Other then staying away from general account packages though, it's
> definitely possible that things like payment processing get resolved
> later, if there is something that does everything else well.
> Loki
> On Fri, Feb 10, 2012 at 12:31 PM, webmind <webmind at puscii.nl> wrote:
>> Hash: SHA512
>> On 2012-02-10 20:15, Lokkju Brennr wrote:
>>> I'm revisiting our current membership roster management and billing
>>> system, and wondering if anyone has some suggestions.  Right now,
>>> we're using a modified version of s2member on wordpress, to support
>>> subscription/recurring billing of paypal and credit cards...  but it
>>> is a horrible, horrible, system.  I'd love to hear what other people
>>> are using, or any suggestions.
>>> Of importance:
>>>  - obviously, basic reporting functionality - current members,
>>> recently expired members, expiring members, length of membership, etc
>>>  - payment tracking - manual entry of cash transactions by the admin,
>>> but otherwise being able to track and integrate with paypal, google
>>> checkout, and as many other currency systems as possible (e-gold,
>>> bitcoin, etc, etc)
>>>  - recurring payment processing or at least reminders - the ability to
>>> either work with google checkout/paypal recurring payment automatic
>>> payment APIs, or at least the ability to send out billing reminders.
>>>  - extensibility/well documented code would be a plus...  but open
>>> source is a must.
>>> So...  anyone?
>> I'm wondering whether this should be membership management software or
>> accounting? (or both).
>> Not to bikeshed the thing, but wouldn't it be more sensible to aim for
>> ideal support and optionally others like paypal (although they can give
>> you headaches)? And basic bank transfers like automagische incasso?
>> Also, afaik we didn't want stuff like bitcoin for membership payments.
>> Besides that, sensible points and much gracias for looking into it.
>> w.
>> - --
>> URL: http://blog.u2m.nl/
>> GPG-Key: 4096R/FCF154AE 2008-10-19 [expires: 2012-10-18]
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