[sudoroom] Meeting Minutes Tonight

[Matthew Senate]

** Please Read Voting + Motions at bottom of minutes **

In short, tonight at the meeting we decided that all who are present at our
weekly meeting are welcome to vote on making non-binding decisions for Sudo
Room during this interim period, with the requirement to report back via
email and record these motions on the wiki. This is a great way to move
forward in this period before we figure out the exact terms of
decision-making (who, how, etc) which we can now figure out as we actually
move forward to opening a room.

I'll move this over to the wiki tomorrow, must sleep.

----

*5/23/2012 - Meeting Minute**s*

*Attendees*: Patrik, Timon, Marina, Phil, Eddie, Victoria, Michael, Michel,
Angela, Rick, Eddan, Patrick, Matt

*Marginalia:* Space and Time form a curved surface - and our new business. *-
Nerd Night Bay Area happening near last week of October talk to Rick - *

*Old Business*
1. Model + Budget + Income investigations (e.g Noisebridge, other) - Jenny

   - (ping via email)

2. Tax Structure Options: Eddan, Matt, Eddie

   - ** Eddan and Timon (zoning) have done research, neither as Lawyers
   (see below)

3. Distilling Decision Maker/Community Options (Matt, Marina, Rachel,
Jenny, Timon)

   - This is translated into future decision-making options (once we open a
   space), since we have an interim solution for now

4. Most transparent process for making decisions

   - This is also touched on below

5. Determining important deadlines

   - Done, please expect an email to be directed to a space on the wiki for
   this!

6. Clean up listing of table of properties

   - Begun, needs more love, more listings, etc.


== Break-out Groups ==
1. Note-cleaning and -posting
2. Notable date / deadline / calendar comprehension (initiated, will be
posted for editing on wiki)
*Decisions That Need Deadlines: *

   1. Space. (Before end of June = negotiation w/ EBALC; space would be
   ~November)


   1. Banking Structure (i.e. what to do w/ our donations collected)


   1. Interim/ Long-Term  Tax Structure (interim vs permanent) (501c3,
   fiscal sponsor, LLC, B  Corp)-- how long does it take to apply for each one
   of these?


   1. Membership Structure/ Pricing/ When Begin to Pay


   1. Decision Making (once have paying members)


   1. Revenue Models

3. Sudo Room option listings (begun, on wiki)

*New Business*
+ Focus on concrete goals and deadlines
*====Space and Time====*
Update from Timon about Zoning

   - @TODO  investigate zoning laws esp in Oakland.  Learned much from
   oakland city  website "CBD Central Business District Zone Regulations"


   -      Eddie suggests that "playing as we go" is not the way to go.

Update from Eddan about Tax Structure

   - @TODO fill out wiki with all options and comparative analysis for both
   tax structure and organization structure


   - Eddan  wants some feedback--but it would be wise to have an
   environment that   enables different types of innovation funding. Fixing
   computers,  teaching classes, etc.


   - The    diversity here is how you could fund publicly-minded projects.
   This    could be beneficial, we should consider ways of fostering this.

     Eddan is not acting as a lawyer. Looking at tax structure, ways to
organize it - 501(c)3. Also have the jobs act and crowdfunding, very new.
Comparing to different structures of organizations. Wants to ask everyone a
question:

   1. Become a non-profit?


   1. Can't do lobbying (too much), supporting candidates, other reporting
   requirements. Potential for pigeon-holing.


   1. Could be advantages to being forced to foreclose, be transparent--but
   that can also be a choice to be transparent.


   1. Keep going, loosely bound collective, move forward without worrying
   about other things?


   1. Options include all the way to a Super PAC


   1. LLC - $900 / year


   1. *Pop-up lease opportunity.* Oakollective + Popup Hood are great
   examples of this.


== Voting ==
The group recognizes that we have critical decisions to make, and everyone
wants to move forward with making decisions. Further, the group points out
that we need an interim decision-making process and that this should (and
will) change once we have a room [the ultimate goal]. It is also recognized
that we must make a leap of faith in order to begin with interim
decision-making.

*Motion: In this interim period, non-binding decisions will be voted on at
Sudo Room meetings by those attending and interested in voting, these will
then be shared with the email list and recorded on the Wiki.*
11 Vote in Favor (2 abstain, for sociological and journalistic reasons
respectively ;)

*Motion: To aim to find an initial location, a Sudo Room (rather than a
full-fledged Sudo Space), targeted for the end of July*
10 in Favor - One dissenter, Patrik's offers that Techliminal is a
sufficient platform and that it is not necessary to strive to open another
space. There are advantages and disadvantages to this position, it is good
this position is visible for thought and moving forward. (Again 2 abstain
for obvious reasons).

*Strawpoll (not a vote, just ): Willing to pay on a regular interval for
Sudo Room as a hackerspace (no discussion of membership, responsibilities,
benefits, etc.)*
10 - One dissenter, Patrick based on the lack of an option to contribute
without financial payment. A valuable sentiment, and brings up that one
topic from the last meeting included strategies for allowing folks without
funds to contribute and participate in the space. This is on our radar as
we move forward! (2 abstain ' ' ' )

*Motion:* To create an interim solution for storing our current donations
by (a) using WePay on the condition that it acts just like a bank and won't
charge us any fees! (WePay is encouraging since its used by Occupy for its
flexibility.) If this fails to qualify such conditions, then (b) the
alternative is to have Matt and Eddan sign a Doing-Business-As and sign up
at a local Credit Union for a free account to store this money. The caveat
is that this can be changed easily, we can always move money to some other
bank, or under different names or a corporation, but our current situation
is non-ideal.
10 - (One abstains ' ' ' ) The emphasis behind this motion is to (1) deal
with the fact that we have donations from our fundraiser in three locations
and it would be good to consolidate them (2) this makes things more
transparent for everyone and (3) it allows us to easily start adding more
income to the coffer at the apporpirate times, and (4) spend money easily
when that is appropriate.
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